THE Ultimate party planner & party planning checklist

Hosting a PARTY, but don't know where to start?

FREE PRINTABLE TEMPLATE

THE ULTIMATE PARTY PLANNER TEMPLATE

Our Ultimate Party Planner is chock-full of everything you need to make your next event a success. This 44-page printable party planner has everything you need, from event details to vendor lists and budgets. So go ahead and let loose - we've got this party planning thing down to a science!

See what's included:

- Monthly Planner for 12 Months

- Event Details

- Party Budget

- Vendors & Suppliers

- Theme & Decorations

- Inspirational Board

- Priorities

- Menu &  Drinks

- The Cake

- Shopping List

- Invitations Mockup

- Party Timeline

- Things-To-Do

- Venue Information

- Floor Plan

- Seating Chart

- Guest List

- Activities & Entertainment

- Photographer Info

- Checklist

- Thank You Cards

- Notes

- Sketches

FREE PRINTABLE TEMPLATE

THE ULTIMATE PARTY PLANNING CHECKLIST TEMPLATE

Ready to throw the ultimate party but not sure where to start? Don't worry; we've got you covered! We've created a party checklist template that will make planning a breeze, from invitations to decorations to food and drinks. So get your party hats on, and let's get started!

2-3 MONTHS BEFORE THE PARTY

- Choose your party theme.

- Decide on your party date/time.

- Determine your party budget.

- Book event venue.

- Look through party entertainment options.

- Compile a guest list.

- Think of the DIY party decorations you might need to purchase in advance.

1 MONTH BEFORE THE PARTY:

- Send out party invitations.

- Order beverages & non-perishable food.

- Pre-order food delivery (perishables).

- Hire an event chef or place a catering order.

- Decide on when to start making DIY decorations. 

- Plan games and activities.

- Ask friends and family to help or hire event staff.

1 WEEK BEFORE THE PARTY:

- Order party food.

- Follow up on RSVPs.

- FInalise DIY decorations.

- Prep your event space.

- Reach out to all event suppliers/vendors and confirm the date/time of the event.

- Get your party outfit ready.

DAY OF THE EVENT

- Buy last-minute items (like ice or flowers).

- Inflate balloons.

- Decorate your venue.

- Set up your table decorations.

- Get dressed for the party.

- HAVE FUN!

FAQ

How to plan a party?

A party is a great way to celebrate a special occasion or have fun with friends. A printable party planner helps organize everything you need for the party, from the invitations to the food and drinks. Our Party Planner includes 44 pages of useful templates that you can use for any party. 

Where do I start planning a party?

It depends on the type of party you want to throw. If you're looking to have a small, intimate get-together with family and friends, you can start by sending out invitations and choosing a date that works for everyone. If you're looking to throw a more significant celebration, like a birthday or anniversary party, start by deciding on a theme and gathering inspiration from magazines, the internet, or your friends.

What do I need for a party?

The answer to this question depends on a few factors, such as the occasion, guest list, and budget. However, there are some key elements that every party needs to be a success. First and foremost, you need to have a good guest list. This means inviting people who will mesh well together and contribute to the overall atmosphere of the party. Secondly, you need food and drinks. Once again, the type of food and drink will vary depending on the party's theme or purpose. Be sure to have enough for everyone, plus some leftovers! Third, you'll need music. Music sets the tone for any party, so choose wisely! Last but not least, make sure you have some games or activities.

What is the best birthday theme for kids?

There are so many great birthday themes for kids! If your child is into action-packed adventures, consider a pirate-themed party. If they're dreaming of being a princess or prince, then a royal ball theme would be perfect. A safari- or zoo-themed party would be a hit for animal lovers. And of course, no matter what their interests are, there's always the classic birthday party with games, cake and ice cream! Whatever theme you choose, include plenty of fun activities and tasty treats to make it a day to remember. Please take a look at all Kids Party Ideas.

How can I make my birthday fun?

One easy way to make your birthday party fun is to plan a themed party. You could have a '70s party or masquerade ball. Another way to add excitement to your birthday party is by having contests and games. You can have a limbo contest, cake-eating, or treasure hunt. Don't forget the food and drinks!

How do I plan my birthday on a small budget?

There are a few ways to plan your birthday on a small budget. One way is to have a smaller guest list, and another is to DIY decorations and save on professional decorating services. You can also cut costs by serving simple refreshments like cake and punch. Finally, to get lower venue hire rates, consider having your party at a time other than peak party times.

Browse all EVENT IDEAS by category and start planning your next party today. Sign up for our newsletter and be the first to get notified about all the new and trending party themes and ideas.