THE ULTIMATE party planner & checklist

THE Ultimate party planner

Hosting a PARTY, but don't know where to start? Download your FREE copy of The Ultimate Party Planner.

Our Ultimate Party Planner is chock-full of everything you need to make your next event a success. This 44-page printable party planner has everything you need, from event details to vendor lists and budgets.

So go ahead and let loose - we've got this party planning thing down to a science!


Are you ready to throw the ultimate party? We've got you covered! We've created a party checklist that will make planning a breeze. Get your party hats on, and let's get started!


- Choose your party theme.

- Decide on your party date/time.

- Determine your party budget.

- Book event venue.

- Look through party entertainment options.

- Compile a guest list.

- Think of the DIY party decorations you might need to purchase in advance.


- Send out party invitations.

- Order beverages & non-perishable food.

- Pre-order food delivery (perishables).

- Hire an event chef or place a catering order.

- Decide on when to start making DIY decorations. 

- Plan games and activities.

- Ask friends and family to help or hire event staff.


- Order party food.

- Follow up on RSVPs.

- FInalise DIY decorations.

- Prep your event space.

- Reach out to all event suppliers/vendors and confirm the date/time of the event.

- Get your party outfit ready.


- Buy last-minute items (like ice or flowers).

- Inflate balloons.

- Decorate your venue.

- Set up your table decorations.

- Get dressed for the party.


How to plan a party?

A party is a great way to celebrate a special occasion or have fun with friends. A printable party planner helps organize everything you need for the party, from invitations to food and drinks. Our Party Planner includes 44 pages of useful templates that you can use for any party. 

Where do I start planning a party?

It depends on the type of party you want to throw. If you're looking for a small, intimate get-together with family and friends, you can start by sending out invitations and choosing a date that works for everyone. If you're looking to throw a more significant celebration, like a birthday or anniversary party, start by deciding on a theme and gathering inspiration from magazines, the internet, or your friends.

What do I need for a party?

The answer to this question depends on a few factors, such as the occasion, guest list, and budget. However, there are some key elements that every party needs to be a success. First and foremost, you need to have a good guest list. This means inviting people who will mesh well together and contribute to the overall atmosphere of the party. Secondly, you need food and drinks. Once again, the type of food and drink will vary depending on the party's theme or purpose. Be sure to have enough for everyone, plus some leftovers! Third, you'll need music. Music sets the tone for any party, so choose wisely! Last but not least, make sure you have some games or activities.

What is the best birthday theme for kids?

There are so many great birthday themes for kids! If your child is into action-packed adventures, consider a pirate-themed party, and a safari-themed party would be a hit for animal lovers. No matter your interests, there's always the classic birthday party with games, cake, and ice cream! 

How can I make my birthday fun?

One easy way to make your birthday party fun is to plan a themed party. You could have a '70s party or masquerade ball. Another way to add excitement to your birthday party is by having contests and games.

How do I plan my birthday on a small budget?

There are a few ways to plan your birthday on a small budget. You can also cut costs by serving simple refreshments like cake and punch. Finally, you can get lower venue hire rates by having your party at a time other than peak party times.

Need help planning your upcoming event? LET US HELP YOU PLAN by choosing the best event suppliers that will fit your event type and budget.